Projector & Screen Rental in Dallas–Fort Worth
Dallas Event Audio rents professional video projectors and matching projector screens for corporate meetings, weddings, and events across Dallas–Fort Worth. We don't just drop off a box — we deliver, set up, dial in the image, and pick everything back up, so your visuals look sharp whether you're in a bright hotel lobby or a darkened ballroom. Two complete setups cover almost any room: Pair it with our corporate AV production for a complete corporate meeting setup.
Ultra-Short-Throw Package — for bright rooms & tight spaces
Epson PowerLite 700U — a 4,000-lumen WUXGA (1920×1200) laser projector that sits just inches from the screen, paired with the Elite Screens Light-On CLR StarBright 150" ambient-light-rejecting screen. Because the projector is ultra-short-throw and the CLR screen rejects overhead and ambient light, the image stays crisp with the lights on — ideal for lobbies, receptions, retail activations, and rooms you can't fully darken. No long throw distance and no shadows from people walking past.
Long-Throw Package — for ballrooms & flexible placement
Epson Pro EX10000 — a 4,600-lumen Full HD 1080p laser projector with wireless/Miracast, paired with a 124" tab-tensioned tripod screen or 144" white matte finish. Bright, portable, and quick to set up anywhere you can place the projector back from the screen — the go-to for conferences, presentations, and larger rooms
What's Included
Delivery, professional setup, image tuning, and pickup across DFW · HDMI and laptop connection · cabling and adapters · optional on-site technician · screen dressing available for weddings and galas, corporate meetings
Events we cover
Corporate meetings and conferences · weddings and receptions · galas and fundraisers · trade shows and activations · house of worship and community events.
Serving DFW
We deliver projector and screen rentals throughout Dallas, Fort Worth, Plano, Frisco, Arlington, Irving, McKinney, and Denton — to hotels, wedding venues, corporate campuses, and event spaces across the metro.
Frequently Asked Questions
How many lumens do I need to rent a projector for my event?
For a dimmed room, 3,000–4,000 lumens is usually enough; rooms with windows or lights on need 5,000+ lumens, or a projector paired with an ambient-light-rejecting screen. We match the projector and screen to your room so the image stays sharp — just tell us your space and audience size.
What size projector screen do I need?
A rough guide by audience: ~50 guests → 6–8 ft screen, ~100 → 8–10 ft, ~150 → 10–12 ft, 200+ → 12–16 ft. Larger audiences and longer viewing distances need a bigger screen. We rent screens up to 150" and help you match the size to your venue.
Can I use a projector in a bright room or with the lights on?
Yes. Our ultra-short-throw Epson PowerLite 700U paired with the Light-On CLR ambient-light-rejecting screen keeps the image sharp even with overhead and ambient light — ideal for lobbies, receptions, and rooms you can't darken.
Can these projectors be used outdoors?
Yes, after dark — our laser projectors work well for evening outdoor events. Daytime outdoor projection isn't practical since no projector can outshine direct sunlight, so we'd recommend an evening screening or a shaded/indoor setup instead.
Do you provide the screen too, or can I rent them together?
Yes — we rent projectors and screens together as matched packages or individually. Renting them as a set gives the best result, since the projector and screen are paired for your room.
Can I connect my laptop or phone?
Yes. Our projectors connect over HDMI for laptops and most devices, and the Epson Pro EX10000 also supports wireless/Miracast. We bring the cables and adapters and test everything at setup.
Do you deliver and set it up?
Yes — we deliver, set up, tune the image, and pick everything up across the DFW metro, and can staff an on-site technician. We're a full-service setup, not a drop-off.
How far in advance should I book?
Book at least 1–2 weeks ahead when possible; weekend events and peak spring and fall dates fill up fastest. We'll confirm availability and reserve your gear once your quote is approved.
How much does it cost to rent a projector in Dallas?
Projector and screen rentals are quoted per event based on the setup, screen size, and whether you add delivery, setup, and an on-site technician. Request a quote and we'll price it for your event.
Can you do projector rental for a wedding?
Yes — we provide projectors and dressed screens for wedding slideshows, ceremony visuals, and reception displays, with clean cabling and front-of-house-friendly setup. Ask about pairing it with monogram projection for a personalized touch.